As a wedding coordinator, our work actually begins BEFORE your wedding day! A professional could not be expected to show up 'cold' on your wedding day and know what's going on. An experienced coordinator needs to be able to manage the events of your day with seamless execution so she/he will need to meet with you before your wedding day; and later visit your ceremony and reception sites and know the 'house' rules of the venue you've chosen.
A professional coordinator also needs to have reviewed the contracts you've signed with each of the wedding professionals you've hired to cover your day--photographer, videographer, cake designer or bakery, caterer, florist, musicians and/or DJ, photo booth company, etc. A professional coordinator will also create your wedding event timeline and share it with these same team of professionals to ensure each provider is in agreement with the time required to arrive, unload, set-up, do what they do best, pack-up and leave within the contracted time required by your venue. And that 's just what needs to be done BEFORE your "Big Day".
A professional coordinator is the sole point-of-contact for all the professionals you've hired once your wedding day arrives. She or he is in communication with all service providers, is on-site to receive them and handle any issues that arise and coordinate the events of the day to the timeline agreed to by all parties.
Most brides will admit that something doesn't go according to plan on their Big Day--usually it's small stuff but occasionally it's something big. Just imagine, would you really want problem phone calls while you're getting hair and make-up done? for example, your florist's vehicle broke down? Or the deluxe port-a-potties you rented for an outdoor reception aren't working? or, the venue has called and the cake is now more than an hour late and the bakery isn't answering their phone?
OR would you prefer to hear about any issues AFTER your wedding, when you can respond by saying, "really? THAT happened? I had no idea" and laugh about it--and you CAN laugh because your Coordinator took care of it seamlessly.
Your Wedding Day should be spent enjoying every minute of it, not getting problem phone calls or resolving issues--wouldn't you agree?
For additional wedding roles, check out this article from Bride's magazine--click here